We strive for transparency and trust when it comes to protecting your privacy and we aim to clearly explain how we collect and process your information. It’s important to us that you should enjoy using our products, services and website(s) without compromising your privacy in any way. This privacy policy explains how Almedalen Democracy Summit (“ADS” or “we”) processes personal data.

We only collect, use, and process your personal information in accordance with actual data protection legislation. This includes but is not limited to Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) and applicable national data protection legislation.

Your personal data are usually obtained directly from you. In this case, you provide your personal data on a voluntary basis. Specific cases of non-disclosure of personal data may affect the ability of ADS to properly provide services, or properly perform contractual obligations. ADS acts on behalf of its subscribers and other clients in the capacity of a data controller.

For what purposes are personal data processed?

ADS processes your personal data as needed for the following purposes: (i) Provision of services – this includes the delivery of digital content (legal basis: processing necessary for contractual performance or for the implementation of measures taken before a contract is concluded); (ii) Processing payments – this includes the maintenance of payments, together with payment processors (legal basis: processing necessary for contractual performance); (iii) Marketing activities – this includes the delivery of personalized content, targeting of advertising or the sending of newsletters (legal basis: legitimate interest); (iv) Determination and enforcement of ADS’s legal claims (legal basis: legitimate interest); (v) Compliance with legislation. If necessary, ADS will ask you for permission to process your personal data.

What categories of personal data do we process?

Using the services provided by ADS may require the following data:

  • Name, surname, job title, company and industry;
  • Address, telephone number, and email;
  • Payment details (payment card information);
  • Your preferences and opinions on products and services;
  • Your browsing activity on our websites.

When do we collect data?

All data that we receive is obtained directly or indirectly from you when you choose to use our services. This includes the following situations:

  • When you subscribe to our newsletter;
  • When you pay for or use our services;
  • When you register to our events;
  • When you browse our website;
  • When you share content from our website; or
  • When you interact with us via social media platforms.

Who do we share personal data with?

In order to provide you with the services you request, your personal data may be provided to: (i) Selected employees of ADS; (ii) Service providers – those ensuring provision of the services provided by ADS, in particular software services providers, marketing providers, customer service providers, and distributors of marketing and other materials such as newsletters, including employees of such entities; (iii) Tax advisors, professional advisers (e.g. auditors, lawyers), including employees of such entities; (iv) Entities providing payment services; (v) Social media providers – using the services of ADS together with a social network may require ADS to share your personal data with social media providers. INFORMATION WE DO NOT TRACK

We do not track or collect any sensitive information about you. This includes race, religion, ethnicity, and political opinion.

How long are your data retained?

We keep your data for the period of time necessary to fulfill the purposes of processing as defined above; however, this data will be erased, when you stop interacting with ADS (i.e. after delivery of a particular service, unless ADS has a legitimate interest in keeping the personal data longer (for example to protect ADS’s legal claims). This would be the case if ADS had a legal obligation to keep your data for a longer period of time (for example, based on applicable accounting rules), or in cases where applicable law obliges us to keep such records for a longer period.

Are your personal data secured?

We store electronic and, in some cases, physical copies of your personal data. In accordance with best practices, we maintain security safeguards that protect your data. We strictly limit who is allowed to access the information and we keep this number to a minimum. In addition, we maintain physical and cyber safeguards, server protection devices, and software to minimize possible loss, misuse, or alteration of your data. Your personal data may be stored and processed in countries where ADS carries out business or where its service providers are located. These countries may apply different privacy rules than the European Union, or the European Economic Area (EEA). ADS has put in place appropriate contractual and other measures to protect your personal data when personal data are transferred to related parties or third parties located in other countries. In the case of cross-border transmission of data from the EEA to countries where the European Commission recognizes an insufficient level of protection of personal data, the controller ensures that those data recipients are bound by EU standard contractual clauses to protect your personal data.

What are your rights?

Regarding your data, you have the following rights: (i) To request access in order to correct or delete your personal data, as well as to restrict its processing; however, your right to delete or restrict processing is applicable only if ADS is not required to process it on another legal basis (i.e. compliance with a legal obligation); (ii) To object to the processing of your personal data processed with a legitimate interest, as well as against processing for marketing purposes. If you wish to exercise your rights above or have any questions regarding the processing of your personal data, please contact the administrator by email at: achilles@athensdemocracyforum.com. The information that ADS is required to provide to you regarding the processing of your personal data may change over time or become outdated. For this reason, ADS reserves the right to modify and change these conditions at any time. These changes will be reflected in this statement, so you should check here regularly.

Legislation regarding cookies

The ADS uses cookies to make your use of this website easier and more pleasant, as well as adapting the website content to your needs and preferences. If you wish, you can refuse installation of cookies, but if you do, some parts of our website will not work perfectly. If you continue to visit our website without changing your cookie settings and if you click on the ‘continue’ link, we will assume that you have agreed for cookies to be installed.

Our policy regarding cookies

A cookie is a small text file that a website server installs in the browser on your computer or mobile device when you consult the website. The cookie contains a unique code that enables it to recognize your browser when it visits the website (known as a session cookie), or on later repeated visits (called a permanent cookie). Cookies can be installed by the server of the website that you visit or by partners that this website works with. The server of a website can only read cookies that it has installed itself; it has no access to any other information on your computer or mobile device. Cookies on your computer or on your mobile device are stored in your browser folder. A cookie generally contains the name of the server that installed the cookies, an expiry date and a unique numerical code. Cookies generally ensure easier and faster interaction between the visitor and the website and help the visitor to browse from one part of a website to another.

Google Analytics

This website uses Google Analytics, a web analysis service provided by Google Inc. Google Analytics uses ‘cookies’ (text files that are installed on your computer) to help to analyze how people who browse the internet are using the website. The information about your use of the website that is generated by the cookie (including your IP address) is transferred by Google to servers in the United States and kept there. Google uses this information to remember how you use the website, produce reports on website activity for website operators and provide other services relating to website activity and internet use. Google may provide this information to third parties if Google is legally obliged to do so, or if the third parties are processing the information on behalf of Google. Google will not combine your IP address with other data available to Google.

Cookie management

You may use your browser settings to refuse installation of cookies. You can find out how to refuse the installation of cookies in the most commonly used browsers by consulting the following website: www.aboutcookies.org

You can remove cookies that have already been installed on your computer or mobile device at any time.